Contracts and Grants Specialist
Desired start in April 2024
Job Opening
Greater Farallones Association (GFA) is the primary nonprofit partner of the National Oceanic and Atmospheric Administration’s Greater Farallones and Cordell Bank National Marine Sanctuaries. GFA conducts joint research, conservation, and education to support healthy ecosystems in the Sanctuaries, which comprise one of the most diverse and bountiful marine environments in the world, an area of 4,581 square miles off the northern and central California coast.
With approximately 30 staff members, GFA’s annual budget of around $4M is supported by a diverse mix of government grants, program service contracts, private philanthropy, and donated services. This position is based in our San Francisco offices located in the National Marine Sanctuary office in a beautiful historic building on Crissy Field in the Presidio, and is remote-hybrid.
Greater Farallones Association aims to foster justice, equity, diversity, and inclusivity within our organization, and in the broader fields of ocean conservation, environmental education, and nonprofit management. All staff members are expected to bring a demonstrated commitment to developing skills in building an inclusive, sustainable, and effective workplace.
GFA is seeking a Contracts and Grants Specialist to navigate the intricacies of contract and grant award development, compliance monitoring, and reporting. This individual will support the organization by enhancing grant implementation and management, optimizing financial performance and compliance, and strengthening project effectiveness by handling essential reporting and contract functions. The ideal candidate will have a demonstrated knowledge of federal grant compliance and reporting, the ability to achieve deliverables on time, and the capacity to communicate effectively with a range of parties, from funders and development professionals to financial and program staff.
Responsibilities
- Post-Award Grant Management: Oversee the process of city, state, and federal government grant awards, from grant agreement development to administration and reporting
- Monitoring and Reporting: Track and report on the progress and outcomes of grant-funded projects, ensuring adherence to agreements, federal requirements for procurement, eligibility of expenses, and the successful achievement of deliverables. With the finance team, maintain a Schedule of Expenditures of Federal Awards (SEFA)
- Budget Compilation and Reconciliation: Collaborate with various departments to prepare grant budgets, submit invoices, and work with the finance team to reconcile grant awards, ensuring financial accuracy and compliance
- Funder/Partner Relationship: Engage with government agencies, stakeholders, and internal teams to maintain strong relationships and ensure alignment of grant activities with organizational objectives
- Subrecipient Coordination: Negotiate with project partners and subrecipients to determine commitments, including determining scope of work, deliverables, budgets, and contract conditions; manage grant subrecipient agreements, tracking, and reporting
- Regulatory Compliance and Updates: Stay informed about government grant regulations and opportunities, ensuring the organization’s grant activities are compliant with OMB Uniform Guidance and strategically aligned with available funding sources
Qualifications
- A minimum of 3 years of experience in grant management with a specific focus on government grants in a Single Audit environment
- Proficiency in budgeting and financial management, including the ability to oversee the fiscal aspects of grant administration
- Experience in federal award compliance; knowledge of OMB Uniform Guidance
- Excellent written communication skills
- Strong organizational and project management skills, with the ability to manage multiple projects simultaneously
- Familiarity with CRM systems, preferably Salesforce, is a plus
- Proficiency with accounting software, preferably Quickbooks Online, is a plus
- Proficiency with Google Workspace/Microsoft Office
Employee Status and Benefits
This is an exempt, part-time or full-time position. The starting annual salary for the position is $70,000 – $85,000 FTE. The position’s overall pay range is currently set at $70,000 – $110,000 FTE, depending on the employee’s skill level. Greater Farallones Association offers excellent benefits including fully paid Health Insurance, Dental, Vision, Group Term Life Insurance, and the option to participate in a 403(b) retirement plan.
Application Instructions
To apply, please send your resume, cover letter, and three references – all in a single PDF – to jobs@farallones.org. Your cover letter should address your experience managing grants and contracts (please include award amounts); your experience with financial management of awards; and your commitment to justice, equity, diversity, and inclusivity. Please also mention any work with monitoring federal compliance and managing subrecipients on governmental awards or contracts. Professional references should include immediate supervisors familiar with your work performance and capacity to succeed. Applications are due March 15th.
Greater Farallones Association is an equal opportunity employer and does not discriminate on the basis of race; color; national origin; ancestry; religion; sex; sexual orientation; gender identity or expression; marital status; pregnancy, childbirth, lactation, or related medical conditions; reproductive decision making; status as a victim of domestic violence, assault, or stalking; genetic information; medical condition; disability, physical or mental; age (for persons over 40); or military or veteran status.